What Is English Noting and Drafting?
What is noting and drafting? This is a common question among new recruits in the Government Service. English noting and drafting may be second nature to somebody experienced but to somebody new it can be quite intimidating.
There isn’t a lot of difference between English noting and drafting and Hindi noting and drafting. It’s just a matter of a change in the language. Therefore, if you know the basics of noting and drafting such as what they are, you should be able to handle both Hindi and English noting and drafting.
Understanding English Noting and Drafting
Noting is a process through which one government officer shares his view about the issue on a file with another government officer. The primary purpose of the process is to allow discourse over the specific topic while maintaining a record of the same for retrospective review.
As a result, noting is always seen as the recording of comments or notes about a specific issue on a file between two or more government employees. It is the most basic and daily function performed in Government offices at every level of hierarchy, be it an Assistant or Joint Secretary level officer.
Drafting on the other hand is the process of creating a rough sketch of a communication that is to be sent after approval of the competent authority. The rough sketch that is put up on the file is known as the draft. It is issued after the officer who has to sign it has approved it.
The draft can have a variety of purposes from conveying orders to requesting more information. Many drafts may need to be made in the process of disposal of one case.
In essence, the main function of English noting and drafting is to complete the process of disposal of a case.
Where Can I Find English Noting And Drafting?
So now that you know what English noting and drafting is, where will you find it in a government office? This question may seem a little silly at first but bear with me because there are people who are so new that they don’t know where to find English noting and drafting.
If you were to step into a government office and open a file, you’ll find it to be compartmentalised into two parts. The right side of the file is known as the correspondence side while the left side is the noting side.
The correspondence side has papers that contain all the letters, circulars, and formal instructions available on the subject of the file. The noting side, on the other hand, contains notes of officers who’ve dealt with the file before.
Furthermore, if you look closely, you’ll see that some of the notes are typed while others are handwritten. Sometimes, you’ll even find notes from other offices and departments. On the correspondence side you may find drafts of previously sent communications along with their final copies.
In any case, the common thing about all these notes and drafts is that each of them will be relevant to the matter on the file.
In conclusion, you can see English noting and drafting as a combination of two aspects – the process of writing and furthering your views on the subject matter of a file and creating a draft of the final order or decision received from the right authority.